The platform

If you buy it, TraceIT tracks it.

One lifecycle. Purchase → Receive → Store → Issue → Use → Return or Scrap, applied to everything indirect spend covers. Four modes, one ledger.

Consumables

Issued and gone, but accounted.

Issued to a line, department, or office with a person and a reason. Consumption patterns per location become visible for the first time.

needles · thread · machine oil · A4 paper · toner · cleaning supplies

Components

Issued against a specific asset.

A component must name the machine it goes into. That's how cost-per-machine and repair-vs-replace decisions become answerable.

rotary hooks · timing belts · motors · feed dogs · circuit boards

Assets

Location, status, and history.

Every machine registered with ownership, rental lifecycle, worker assignment, transfer history, and a daily scan that keeps the floor map honest.

sewing machines · cutters · compressors · printers · vehicles

People

Who took what, and who's accountable.

Every issuance names the person: who requested, who fulfilled, who approved. Consumption data doubles as a training-needs map.

mechanics · store clerks · supervisors · kiosk workers

Built industry-agnostic. Proving it first in apparel manufacturing, sewing machines, spares, and needles at scale, where the store room is hardest and the leak is largest.

The floor

Built for people who don't sit at desks.

The kiosk, no logins, no licenses

Floor workers don't get logins. They get a kiosk. A worker walks up to a terminal, enters their employee ID, picks their line, taps the items they need, and submits. The store clerk gets a notification and prepares the order, fulfilling it opens a pre-filled transaction, so the record writes itself. No accounts, no passwords, no training, no per-seat fees.

Machine scanning, the scan is the truth

Every large factory has ghost machines, equipment the spreadsheet says is on Line 5 that's actually on Line 12, or gone. TraceIT's mobile scanning page fixes this with a ten-minute daily walk: a supervisor selects a line, scans the machines on it, and submits. Moved machines are relocated automatically, with history logged, and the Assets view flags anything that hasn't been scanned recently.

Multi-site operations

Five factories. One picture. Zero phone calls.

Parts and machines move between sites through a proper workflow, not WhatsApp messages: request, approval, dispatch with a QR-coded dispatch note, and confirmation at the other end. At the gate, security guards verify the shipment on a login-free mobile page, scan the QR, see what should be on the truck, sign on screen, with GPS and timestamp recorded. By design, the guard's confirmation never completes the transfer; the receiving site must confirm separately. Two independent confirmations, every time.

Full lifecycle: requested → approved → dispatched → in transit → received
Login-free gate verification with signature, GPS, and timestamp
Dual approval on rented machine movements

Built in, not bolted on

The unglamorous parts, done properly.

True costs, calculated for you

Every receipt and transfer recalculates Moving Average Cost automatically, pack sizes included. Stock valuation, cost per line, and cost per machine come straight out of the data. No spreadsheet reconciliation, ever.

Feeds from your ERP

Goods receipts flow in via webhook API or scheduled file uploads, with API keys and a full import log. Purchasing stays where it is; TraceIT becomes the accountable record of what actually arrived and where it went.

Live in days, not months

A guided six-step setup wizard, CSV imports for items, assets, and lines, and a first-week checklist. Our anchor customer went from first meeting to operational across a plant in 24 hours, no consultants, no implementation project.

Needle control, buyer-audit ready

Needles run through the same ledger as everything else: issued one for one against the machine, with the old needle's condition recorded on return as broken, blunt, or missing. At any moment you know how many needles are on the floor and in which machine. That is the compliance record apparel buyers audit, produced by daily work, not by a separate system.

Suppliers kept honest

When a part sold as "lasts six months" shows up in the ledger replaced every month, you know: either the supplier's claim fails or a mechanic needs training. Both answers are money. Replacement frequency per part, per machine, per mechanic is one click away.

Audited to the bone, including us

Row-level tenant isolation, immutable audit log covering every role. Even our support access is view-only by default, requires a stated reason to edit, and is recorded with dual attribution. A feature with an audit trail, not a backdoor.

Intelligence · rolling out now

Where others track, we think.

Every transaction on the ledger is a data point nobody had before: which machine consumed which item, when, why, and at what cost. TraceIT's intelligence layer sits on top of that record, surfacing consumption patterns per machine and line, flagging anomalies against each store's own baseline, recommending reorder points from real velocity, and refining cost-per-unit as production logs come in.

Consumption patterns by machine, line, and site
Anomaly flags against your own historical baseline
Reorder intelligence from real issuance velocity
Cost-per-unit analysis using daily production logs

The alternatives

No one else does this job. Plenty of tools get asked to.

Excel & paper

Built for nothing in particular. Every factory keeps its own version, and the versions never agree.

ERP systems

Built for finance, planning, and purchasing. The floor never logs in, so the record stops at the store room door.

CMMS tools

Built for maintenance work orders, priced per user. Parts tracking is an afterthought and the floor is unaffordable.

TraceIT

Built for one job: accountability for indirect spend, from goods-in to the machine, with everyone included.

If a tool was not built to answer "where did the money go", it will not. Try the one that was.

FAQ

Straight answers.

Can I try it without talking to anyone?

Yes. Sign up, run the six-step setup wizard (organization, site, team, CSV imports for items, assets and lines), and you are transacting the same day. The demo is optional: book one if you want us to walk your workflow with you.

Is TraceIT only for factories and machines?

No. TraceIT is an indirect spend lifecycle platform, it tracks consumables, components, assets, and the people who take them, in any industry. Bulk photocopy paper issued to an admin office moves through the same ledger as a rotary hook issued to a sewing machine. Our current onboarding focus is apparel manufacturing, where we run in production at group scale.

Is TraceIT a CMMS?

No. TraceIT doesn't do work orders or preventive-maintenance scheduling. It's the accountability layer for indirect spend, the record of what you have, where it is, who moved it, and what it cost. Many customers run it alongside a CMMS or ERP.

Do floor workers need licenses or logins?

No. Workers use the self-service kiosk with just their employee ID. Pricing is per tracked unit, never per user.

Does TraceIT have AI?

The intelligence layer is rolling out now: consumption patterns, anomaly flags, and reorder recommendations built directly on your ledger data. Because the ledger is append-only and every movement carries a reason and a cost, the intelligence is grounded in a record that can't be quietly rewritten, which is what makes its answers trustworthy.

Can it connect to our ERP?

Yes, for goods receipts: your ERP can push deliveries into TraceIT via webhook API or file upload, with API keys and a full import log. Broader integration surface is on the roadmap.

Is there a mobile app?

TraceIT is a responsive web app, nothing to install. The scanning and gate-verification pages are mobile-optimized for phones on the floor; the kiosk runs full-screen on any terminal.

Is our data isolated, and can TraceIT staff see it?

Every organization is isolated with row-level security enforced at the database, and every action lands in an immutable audit log. TraceIT staff can only enter through an audited support console that is view-only by default; edit access requires a stated reason, and every support action is recorded with dual attribution, visible in your audit trail.

Everything the ledger touches.